Project Coordinator

• Coordinate project administration from initial setup and mobilisation through to completion and handover.
• Maintain accurate project records, correspondence, documentation and information within internal systems.
• Administer approved material and equipment orders and maintain procurement records.
• Track supplier acknowledgements, lead times and delivery dates, escalating potential delays.
• Maintain project schedules, milestones, action trackers and key deadlines.
• Support mobilisation by coordinating project information, approvals, access arrangements and documentation.
• Maintain document control procedures, ensuring records are accurate, current and appropriately filed.
• Coordinate surveys, site access, meetings and inspections.
• Liaise with internal teams, clients, suppliers and other project stakeholders.
• Monitor outstanding actions and follow up with relevant individuals to ensure progress.
• Provide administrative support relating to contracts, commercial records and project documentation.
• Maintain technical, quality and compliance records in collaboration with relevant colleagues.
• Update project information within SharePoint and other digital systems.
• Support project close-out, including compiling documentation, tracking outstanding items and archiving records.
• Identify opportunities to improve administrative processes and information management.

The ideal candidate will have previous experience in project coordination, construction administration, specialist contracting or a similar project-based environment however, our client is also open to excellent administrators from other sectors who are highly efficient, exceptionally organised and proactive. Ideally you'll have a good understanding of procurement administration, purchase orders and document control with strong attention to detail and a methodical approach to maintaining accurate records. Excellent communication skills are essential, alongside the confidence to liaise with clients, suppliers and operational teams and escalate issues appropriately. You'll be proficient in Microsoft 365, SharePoint and project management systems, with a proactive, collaborative approach and the ability to work independently within established procedures.