Temporary Personal Assistant
Job Ref: LF
41483
This is a rewarding temporary opportunity for an experienced PA who enjoys supporting professionals in a busy, people-focused environment. You'll provide confidential administrative assistance across children's health services, including diary management, clinical correspondence and meeting coordination. The role requires someone adaptable, organised and confident handling sensitive information. The role is offered on a temporary basis for approximately 52 weeks, working 36 hours per week.
Location
Duties for this role include, but are not limited to:
- Provide comprehensive secretarial and PA support to specialist children's healthcare services.
- Manage diaries, appointments and meeting arrangements for healthcare professionals.
- Prepare clinical and non-clinical correspondence, assessments, reports and other documentation.
- Undertake audio typing, copy typing and dictation-based administrative work.
- Attend meetings and prepare accurate minutes, including safeguarding meetings and conferences.
- Handle telephone enquiries, relay messages and direct calls appropriately.
- Maintain accurate patient information within databases and case management systems.
- Scan and upload clinical correspondence, test results and supporting documentation.
- Monitor outstanding queries, actions and follow-up requirements.
- Prepare meeting papers and ensure relevant documentation is readily available.
- Liaise with internal departments, external agencies and local and UK healthcare providers.
- Arrange travel and accommodation for healthcare professionals and service users where required.
- Provide occasional reception cover and support the wider administration team.
- Maintain strict confidentiality and comply with relevant data protection and healthcare procedures.
Skills / Qualifications
The ideal candidate will have strong PA or secretarial experience, with excellent minute-taking, audio typing and document preparation skills. You'll be highly proficient in Microsoft 365, with strong organisation, attention to detail and the ability to work independently while managing competing deadlines. Excellent communication skills and a professional, discreet and non-judgemental approach are essential, particularly when handling sensitive information or supporting complex safeguarding matters. You'll be adaptable, supportive and comfortable working within a busy healthcare environment. Previous knowledge of medical terminology would be advantageous but is not essential.
How To Apply
For a full job description or further information on this role please call 711188, or email [email protected].If you wish to apply for this role, please submit your CV via the Apply Now button below.