Administration Assistant

• Provide administrative and secretarial support to fee earners within the Property team.
• Answer incoming telephone calls and relay accurate messages.
• Assist with new matter openings and maintain accurate client and matter records.
• Manage electronic and paper-based filing, scanning, photocopying and archiving.
• Prepare, type and format legal documentation, including Cadastre letters and Title Deed correspondence.
• Process expenses, payments and weekly cheques for Contracts Court.
• Prepare invoices, liaise with Finance regarding incoming payments and follow up outstanding amounts.
• Maintain diaries, task lists and meeting arrangements.
• Assist with witnessing Wills when required.
• Coordinate travel arrangements, accommodation and restaurant bookings.
• Maintain accurate contact information within internal systems.
• Provide administrative assistance to wider business support colleagues during busy periods.
• Assist with occasional reception cover and maintaining stationery supplies.
• Participate in team meetings and wider office activities as required.

The ideal candidate will have previous administration experience, preferably gained within a legal or professional services environment, together with excellent organisational skills and strong attention to detail. You'll be confident managing your own workload, prioritising competing tasks and working accurately in a busy environment. Strong IT skills are essential, particularly Microsoft Word and Outlook, while knowledge of Excel and PowerPointwould be advantageous. You'll be proactive, adaptable and comfortable working both independently and collaboratively, with a professional approach to supporting colleagues and clients.