FTC Executive Legal Assistant

• Acting as the first point of contact for senior legal officers and managing their diaries, correspondence, and meeting arrangements.
• Providing comprehensive executive legal support, including preparing, formatting, and managing legal documentation, bundling, minute-taking, and legal research.
• Monitoring multiple official email accounts, prioritising urgent matters, and delegating or responding as appropriate.
• Assisting with governance, coronial, and investigative functions, including preparing court documentation, property visits, and handling sensitive situations with discretion.
• Coordinating official visits, ceremonial events, and meetings, ensuring correct protocols are followed.
• Supporting urgent legal and operational matters, including occasional out-of-hours work where required.
• Maintaining accurate records, spreadsheets, and the electronic document management system.
• Liaising with a wide range of internal and external stakeholders, including government officials, legal professionals, and members of the public.
• Contributing to business improvement projects within the organisation.

The ideal candidate will have experience in a senior Executive Assistant or Personal Assistant role, ideally within a legal or public sector environment. Excellent communication, organisational, and IT skills are essential, along with the ability to maintain strict confidentiality and manage competing priorities calmly and professionally. A qualification in law, management, business administration, or another relevant discipline is desirable, as is knowledge of governance processes. The role requires a proactive, resilient, and adaptable approach, with the ability to work independently and collaboratively to support senior officers in fulfilling their wide-ranging responsibilities.