Trainee / Junior Jobs in Guernsey

Trainee HR Administrator

Job Ref: LF 21316
Posted: 2019-07-11
Leapfrog Jobs

Our client is seeking to recruit a Trainee HR Administrator.

Location

Guernsey, Channel Islands

Responsibilities

Build and maintain effective relationships with all staff, employment agencies and other HR specialists.
Provide consistent high quality service and show a clear understanding of client needs and identify opportunities that can add value to the firm and working practices.
Proactively look for ways in which the service given to staff can be improved and report this to the Head of HR.
Ensure the Head of HR is informed of any issues, both positive and negative, as soon as they arise.
Respond positively and promptly to all communications in a consistent and professional manner.
Maintain strict confidentiality of all information relating to salaries and personnel information and ensure that access to files and information is restricted to those with the necessary authority.
Maintain accurate staff records and produce information on a regular basis as required by senior management.
Assist with the recording and storage of all legally required documentation relating to the HR function.
Produce reports from the personnel system or Excel spreadsheets.
Ensure all administrative tasks relating to recruitment and staff appointments are dealt with effectively and all legal and regulatory requirements of the organisation are met.
Plan projects in advance to ensure all necessary information is available and that deadlines are met.
Check with other team members to make sure that tasks and projects are completed or are progressing according to plan and keep the manager up to date.
Attend relevant professional development courses or HR seminars and keep up to date with new HR initiatives and enhance personal development.
Seek feedback from others about own performance and identify any learning opportunities.
See issues from the perspective of others and demonstrate awareness of their priorities, even if these views do not match your own.
Ensure that communication is reviewed prior to issuing in line with firm’s procedures.
Make decisions confidently and provide the rationale, considering possible issues and risks.
Undertake any other ad hoc duties as needed.

Skills / Qualifications

The ideal candidate will have a good academic record and a minimum of 1-2 years’ office experience either in an HR or other administrative role. Preference will be given to candidates who enjoys administration, but who also have a genuine interest in HR and dealing with people. Applicants will provide consistent, professional and up to date service, establish and maintain business relationships and demonstrate a positive approach. The successful candidate will have high attention to detail and accuracy, excellent communication skills with the ability to work independently, use initiative and prioritise workloads. The role will suit an organised individual with effective planning skills, total commitment to best practice, a willingness to learn and the ability to meet deadlines in a pressurised environment.