Part Time Jobs in Guernsey

Part-Time Purchase Ledger Administrator

Job Ref: LF 21040
Posted: 2019-04-17
Leapfrog Jobs

Our client, a large commercial organisation, is seeking to recruit a part-time Purchase Ledger Administrator (20 hours).


Guernsey, Channel Islands


Ensure that the Department has all of its Purchase Ledger processed correctly by logging all invoices / credit accurately and efficiently.
Ensure that accounts are reconciled accurately and payments are issued within the company's terms.
Answer email and telephone queries, both from suppliers and work colleagues.
Update suppliers on outstanding balances and ensure that the company's colleagues get a prompt response from the team at Head Office.
Sort the daily incoming post and prioritise any urgent requests.
Manage tasks such as overdue accounts, which may lead to processing manual payments.
Sort the purchase ledger documents and log these in its relevant ledgers accurately.
Match invoices and credit notes to the relevant receipt notes using the company specific system.
Liaise with the Invoice Reconciliation Team whenever queries / discrepancies arise, to ensure the business meet their payment terms .
Prepare the reports for the payment runs, processing the bulk payments via the automated system and also writing cheques whenever needed.
Reconcile statements thoroughly, especially the ones which carry the highest volume of transactions, ensuring that all documents have been received, logged in the correct period and are in the process of being paid within the terms.
Track outstanding credit claims with the suppliers and ensure that all raised claims are honoured.
Provide administrative support to other teams within the company by issuing petty cash cheques and replenishing their stock of gift vouchers.
Assist the team with their Purchase Ledger logging and scanning, during busy periods.
Offer telephone cover, answering all calls and forwarding them on.
Set up new supplier accounts.
Support Senior Management with any ad-hoc requests.

Skills / Qualifications

The ideal candidate will possess experience in a similar role or within an office environment, demonstrating strong communication and numeracy skills and good attention to detail. Applicants will be IT literate and be able to prioritise workloads, as well as meet strict deadlines. The successful candidate will have good problem solving skills, be competent in planning and the ability to build a good rapport with suppliers. This role will suit a highly organised and proactive team player, with excellent customer service skills, who takes pride in their work and applies accuracy to all duties.

How To Apply

For further details please call 711188, or email
If you wish to apply for this role, please submit your CV via the Apply Now button below.

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