Facilities & Procurement Administrator

Job Ref: LF 25064
Posted: 2022-05-13
Leapfrog Jobs

Key placement working with internal departments, suppliers, contractors and service providers, clients and visitors to the office. Hours are from 9am until 2pm.

Location

Guernsey, Channel Islands

Responsibilities

Key responsibilities include but are not limited to:
Facilities & Procurement.
Respond to service desk facilities tasks as required.
Undertake a range of in-house facilities functions.
Provide administrative support to the facilities and procurement team including but not limited to:
Monitoring the planned preventative maintenance programme.
Monthly inputting and reporting of sustainability target data.
Assisting with the management and co-ordination of 3rd party suppliers.
Reception duties
Day to day management of the front of house service including but not limited to:
Operating the switchboard.
Managing all correspondence (hard copies and digital) according to reception procedures.
Maintaining visitors log and issuing visitor badges.
Preparing and clearing meeting rooms and kitchens according to specified standards.
Stationary stock control and ordering.
Maintain stock spreadsheet for goods ordered/received.
Undertake a variety of administration tasks from all departments, as required. For example, mail merges, statement packing, assisting with event planning, hand deliveries, printing and collating application packs.
Manage archive requests.
General
Provide support with reviewing and maintaining relevant procedures.
Identify areas of improvement.
To provide support to the wider Facilities and Procurement Team, as required.

Skills / Qualifications

You will have a highly flexible approach and the ability to work independently, whilst prioritising work under pressure and to deadlines. Excellent computer and keyboard skills including experience of using spreadsheets and databases are essential.

How To Apply

For a full job description or further information on this role please call 711188, or email jobs@leapfrogjobs.com.

If you wish to apply for this role, please submit your CV via the Apply Now button below.

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