Temporary / Contract Jobs in Guernsey

Contract PA to Partner

Job Ref: LF 19165

Our client, an award winning offshore law firm, is seeking to recruit a Contract PA to Partner, for their Guernsey Corporate practice, to cover a Maternity Leave period of 9 to 10 months.

Location

Guernsey

Responsibilities

Ensuring prompt and accurate client matter opening, opening new matters together with updating of fee earner matter worklists.
Making full use of the firm’s templates and procedures to present documentation in a professional manner.
Typing (audio and copy) of general correspondence including letters, faxes and email messages as required.
Preparing simple standard type documents from precedents.
Conducting spell checks and proof reading to ensure correct use of spelling and grammar.
Undertaking manual filing and archiving for fee earners, ensuring that all documents are accurately and neatly filed, in chronological order and in a timely manner.
Archiving and retrieving archived materials as required.
Undertaking general administration, such as recording your fee earners time, preparing invoices, sending faxes, photocopying, scanning, processing and coding invoices, preparing cheque requisition forms and obtaining cheques.
Filtering telephone calls and taking messages for the fee earners.
Ensuring that records on the document management system are kept up to date.
Scanning all signed incoming and outgoing “official” letters, formal applications and signed transaction documents.
Arranging hand deliveries of correspondence and courier deliveries.
Filing hard copy documents, scanned and file copies of outgoing correspondence and latest draft documents.
Assisting with searches on the document management system, to locate documents and conducting due diligence on routine transactions.
Organising and preparing for meetings, updating the relevant fee earner diaries.
Maintaining fee earner diaries, Outlook calendars and the shared absence calendar, ensuring all absences are entered.
Managing Contact Manager, adding and editing contacts and activities.
Preparing bibles of documents and indices.

Skills / Qualifications

The ideal candidate will possess a good academic background, with some experience working in a similar role within a legal environment and would preferably hold a secretarial qualification. Applicants will have a high level of computer literacy, including excellent audio and copy typing skills, coupled by the ability to prioritise workloads within specific timeframes. The successful candidate will demonstrate strong communication skills, over the phone, face to face and in writing and will exercise discretion and diplomacy, whilst being able to manage clients’ expectations. This role will suit a self-motivated and proactive team player, who recognises and responds to urgency, ensuring the delivery of accurate work and quality service standards.

How To Apply

For further details please call 711188, or email jobs@leapfrogjobs.com
If you wish to apply for this role, please submit your CV via the Apply Now button below.