Temporary / Contract Jobs in Guernsey

Contract Company Secretary

Job Ref: LF 20693
Posted: 2019-02-01
Leapfrog Jobs

Our client, a provider of fiduciary and administration services, requires a Contract Company Secretary.

Location

Guernsey, Channel Islands

Responsibilities

Convening and attending board and committee meetings.
Liaising with Board members and other relevant parties in respect of meeting arrangements.
Managing the timely preparation of agendas, action points and minutes arising from each meetings.
Providing company secretarial support for the set-up of corporate entities and LP’s in various jurisdictions as well as maintaining company records, sharing and registrar functions and system maintenance.
Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters.
Making stock exchange announcements as and when required.
Coordinating the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
Ensuring good levels of communication with client teams (all levels of staff).
Preparing notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
Ensuring the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaising with the relevant administration team to ensure a quorum is obtained.
Liaising with external Registrars in respect of the collation of proxies for relevant client entities.
Ensuring that statutory filings and payment of relevant fees are completed within statutory time frames.
Making sure that databases and Document Management Systems are maintained in accordance with agreed procedures.
Maintaining the Company Secretarial Meeting Planner and Calendar.
Assisting in coordinating Company Secretarial aspects of new client take-on procedures.
Ensuring that the funds meet their on-going statutory and regulatory requirements / continuing obligations.
Providing other related support services as and when required.

Skills / Qualifications

The ideal candidate will be ICSA Qualified or training towards this qualification with relevant experience working in a Company Secretarial or fund administration environment with knowledge of UKLA Listing Rules, MAR and the local regulatory framework. This role will suit a highly motivated, efficient and well organised individual with good experience of writing accurate minutes, the ability to keep clear and concise records and working knowledge and experience of Viewpoint would be desirable.

How To Apply

For a full Job Description please call 711188, or email jobs@leapfrogjobs.com. If you wish to apply for this role, please submit your CV via the Apply Now button below.