Company Secretarial Jobs in Guernsey

Company Secretary

Job Ref: LF 19430

Our client, a leader in global banking and financial services, is seeking to recruit a Company Secretary.




Liaise with Clients, Directors and Advisers to arrange and facilitate Board meetings.
Prepare and circulate material for Board meetings to meet the departments KPIs.
Attend Board meetings with facilitation and minutes being taken.
Complete written minutes of each meeting on a timely basis.
Set up and maintain hard copy statutory record files in accordance with regulatory requirements for all new companies and ensure timely filing of documents.
Log agreements on master agreements log per client.
Arrange notarisation and apostillisation, if required.
Complete and update signatory lists.
Ensure accounts are filed with statutory bodies, such as GFSC, Stock Exchanges, National Storage Mechanism and any other regulatory body.
Assist with the co-ordination and completion of documents required with respect to the listing of a new fund/new class of an existing fund.
Complete and submit annual validations for all companies administered.
Complete the exempt company tax applications on incorporation/annually.
Ensure statutory fees are paid including the following, Annual Validations, Exempt Tax and GFSC fees.
Liaise with Stock Exchanges and ensure that all statutory returns and announcements are made on a timely and accurate basis in accordance with the rules and regulations pertaining to a listed company.
Ensure distribution of annual and half-year accounts is correctly completed.
Advise Compliance so that GFSC can be notified of change of officers, directors, auditors, manager, proposed alteration to fund documentation.
Notify the Guernsey Registry of any statutory changes or notifications such as change to directors, registered office, special resolutions etc.
Maintain multiple registers such as Directors and Secretary’s registers, Register of Directors Interests, Members register and issue and sealing of share certificates.
Maintain Seal registers, Register of Interests for listed funds and Insider lists for listed funds
Provide assistance to maintain and amend as appropriate Company Secretarial Procedures Manual
Control the diary card schedule and notify team as to actions required and deadlines
Assist Compliance team to gather and have available KYC information for new Directors or other persons where required
Prepare in anticipation of GFSC or internal compliance visits.
Ensure compliance with stock exchange requirements as appropriate.

Skills / Qualifications

The ideal candidate will have considerable experience in a relevant role, preference will be given to candidates with a solid working knowledge of Company Secretarial Practices, Guernsey Company Law, Offshore Funds and whilst a good understanding of relevant Stock Exchange Listing Rules is preferred it is not essential. Applicants will demonstrate solid IT abilities along with excellent written and verbal communication skills and exceptional organisation techniques. This role will suit a driven and meticulous team player with excellent interpersonal skills.

How To Apply

For further details please call 711188, or email
If you wish to apply for this role, please submit your CV via the Apply Now button below.