Office Administration Jobs in Guernsey

Administrator, General Counsel

Job Ref: LF 21474
Posted: 2019-09-05
Leapfrog Jobs

Our client is seeking to recruit an Administrator for their General Counsel team.

Location

Guernsey, Channel Islands

Responsibilities

Devising and maintaining office systems, including data management and filing and organising and storing paperwork, documents and computer-based information.
Arranging attendance at events, travel, visas and accommodation and booking rooms and conference facilities.
Organising and maintaining diaries and making appointments and arranging both in-house and external events.
Offering support with the preparation and presentation at meetings or events as required.
Liaising with staff across all divisions and demonstrating awareness of regulatory landscape.
Managing and maintaining budgets, as well as completing and submitting expense claims and documentation in relation to the payment of expenses or invoices.
Completing administrative forms, such as time sheets and administrative tasks for supervising lawyers.
Attending meetings, court or other events and taking minutes and keep notes as required.
Assisting with the preparation and filing of court documents as necessary. Creating, binding and distributing both file and courtesy copies. Organising the briefs, exhibits and appendices and collecting legal and factual records and other information.
Undertaking administration duties, such as dealing with incoming email, phone calls, faxes and post, often corresponding on behalf of members of
the team, drafting basic letters on behalf of members of the team and carrying out background research and present findings.
Assisting with the preparation of legal opinions, correspondence, memorandums and documents.
Undertaking any other duties as needed.

Skills / Qualifications

The candidate will ideally have prior experience in a legal Administrator role and will demonstrate an awareness of industry pressures. Applicants will have a ‘can do’ attitude, whilst taking responsibility for their own workload and proven IT skills. The candidate will have the ability to relate to many different constituencies and will be keen to attend conferences and courses to improve personal development. In addition to a strong voice, the ability to make constructive recommendations for improvement, they will have proven organisational and interpersonal skills, with the ability to communicate clearly with clients and colleagues. Absolute discretion and integrity is required at all times. This role would suit a confident individual with a good telephone manner, who is able to work under pressure, to tight deadlines and on their own initiative.

How To Apply

Fora full job description, please call 711188, or email jobs@leapfrogjobs.com.
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